Minutes

Minutes previous to April 2015 can be found at http://www.ci.danbury.ct.us/content/21015/21035/22766/23482/default.aspx

________________________________________________________________

DRAFT
TARRYWILE PARK AUTHORITY
REGULAR MEETING
October 17, 2017

 

CALL TO ORDER:
On Tuesday, October 17, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, M. Repole, J. Harner, E. Doto, D. Manacek, C. Sistrunk & B. Talarico
Board Members Absent: R. McGarrigal & W. Platz
Park Staff: B. Petro
Guests: R. Schepis

 

Public Speaking:
Friends of Tarrywile representative R. Schepis updated the Board on the Friends of Tarrywile activity. A fundraising card has been mailed out to apx. 600 people. The F>O.T. have also agreed to purchase $500 worth of Trail Maps for the Park.

 

AGENDA:

1. Chairman’s Report: Chairman Marcus reported that he encountered several dogs off leash while riding in
the Park. Discussion followed. The dog warden has recommended that we install larger “leash your dog”
signs. The staff will purchase the signs.

2. Minutes – September 19, 2017: A motion was made by C. Sistrunk to approve the minutes of
the September 19, 2017 meeting. D. Manacek seconded. The motion passed unanimously.

3. Financial:
A. & B. Financial Reports – September 2017: A motion was made by D. Manacek to approve the
financial reports. M. Repole seconded. The motion passed unanimously.

 

4. Old Business:
A By-Laws Discussion: B. Petro reported that the By-Laws were voted on with amendments at the Sept.
2017 TPA meeting. That version has been sent on to the City of Danbury Corporation Council and are
currently with their office. Staff will keep the Board updated.

B. Harvest Dinner: B. Petro reported that the date for this year’s Harvest Dinner fundraiser will be
November 3rd. It is now up on our website, on social media, press releases have been sent and emails
have gone out. As of the meeting, 75 tickets have been sold. Twenty-five more still need to be sold by
October 23rd. Thank you to Michael, Carolyn, Warren & Dave for purchasing tables. Union Savings has
agreed to be a sponsor for $1,000 and Savings Bank of Danbury at $125. Happy Trails Farm is also
hoping to have a table and 15 people have already signed up from that group!! Please continue to push the
ticket sales. There will also be a silent auction and if Board members would like to donate something,
please let the staff know.

 

 

 

5. New Business:
A. October 2017 Park & Mansion Use Reports: The October report shows that there were 19 planned
events scheduled for the Park with apx. 2,550 people in attendance. There were 8 events scheduled for the
Mansion with apx. 810 people attending.

B. Fundraising/Marketing Committee: B. Talarico reported that she meet with M. Repole and B. Petro
before the meeting tonight to discuss potential fundraising ideas. The committee felt strongly that we
should utilize the Park and Mansion for whatever type of event we have. Potential ideas include a touch a
truck event, an event with food trucks, maybe an evening event with telescopes. They felt it was important
to do an event that would be welcoming to the community and families. Discussion followed. The
committee will continue to meet in the coming months to work on ideas.
6. Other Business:
A. Propane: B. Petro reported that Chairman Marcus had asked that she look into pre-buying Propane of the
Workshop and Red Barn Environmental Center. If we prepay, the cost would be $1.89 a gallon. B. Petro
requested that we purchase 1,900 gallons (what was used last year). The total amount of the pre-buy
would be $3,591.

A motion was made by C. Sistrunk to approve the purchase of $3,600 of propane from Mitchell Oil.
Seconded by E. Dotto. Motion passed unanimously.

Adjournment: A motion was made by M. Repole to adjourn the meeting at 6:54 p.m. Seconded by
C. Sistrunk. Motion passed unanimously.

Respectfully Submitted,

______________________
B. Talarico, Secretary

***NOTE: These minutes are a draft copy of the October 17, 2017 Tarrywile Park Authority Board Meeting. A final approved copy will not be available until such time as the Board votes on them at their next regularly scheduled Board Meeting. Any corrections will be reflected in the next month’s minutes.

 

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TARRYWILE PARK AUTHORITY
REGULAR MEETING
September 19, 2017

 

CALL TO ORDER:
On Tuesday, September 19, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, E. Doto, W. Platz, D. Manacek, C. Sistrunk & B. Talarico Board Members Absent: M. Repole & J. Harner
Park Staff: B. Petro
Guests: R. Schepis

 

Public Speaking:
Friends of Tarrywile representative R. Schepis updated the Board on the Friends of Tarrywile activity. A fundraising card will go out in the fall.

 

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – August 15, 2017: A motion was made by D. Manacek to approve the minutes as amended of
the August 15, 2017 meeting. C. Sistrunk seconded. The motion passed unanimously.

3. Financial:
A. & B. Financial Reports – August 2017: A motion was made by R. McGarrigal to approve the
financial reports. C. Sistrunk seconded. The motion passed unanimously.

C. FY 16/17 Audit: A motion was made by D. Manacek to approve the FY 16/17 Audit as presented. R.
McGarrigal seconded. Brief discussion followed. The motion passed unanimously.

 

4. Old Business:
A By-Laws Discussion: Draft six was emailed out to the Board before the September meeting. Discussion
followed. Several questions had arisen at the August meeting that C. Sistrunk looked into and answered
everyone’s questions at the meeting. Discussion followed. A few small changes in verbiage were noted
and article 4.4.1 needs to be changed to say the “third Tuesday”.

A motion was made by B. Talarico to pass the by-laws as amended pending review by the City of
Danbury Corporation Council. R. McGarrigal seconded. The motion passed unanimously.

5. New Business:
A. September 2017 Park & Mansion Use Reports: The September report shows that there were 14 planned
events scheduled for the Park with apx. 1280 people in attendance. There were 12 events scheduled for the
Mansion with apx. 870 people attending.
6. Other Business:
A. Harvest Dinner: B. Petro reported that the date for this year’s Harvest Dinner fundraiser will be
November 3rd. She also reported that the Marketing/Fundraising Committee will be meeting on October
17th to start planning for a larger scale event in 2019 to celebrate the 30th Anniversary of the TPA
founding.

B. October Meeting: B. Petro reported that she will be on vacation from October 5th to October 16th, arriving
back the day before the October Board meeting. As such she informed the Board that they will receive the
Board packet a week earlier than normal, arriving in their inboxes on October 4th.
Adjournment: A motion was made by C. Sistrunk to adjourn the meeting at 7:09 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

______________________
B. Talarico, Secretary

___________________________________________________________________________

 

TARRYWILE PARK AUTHORITY
REGULAR MEETING
August 15, 2017

 

CALL TO ORDER:
On Tuesday, August 15, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, E. Doto, W. Platz, D. Manacek, M. Repole & J. Harner
Board Members Absent: C. Sistrunk & B. Talarico
Park Staff: B. Petro
Guests: R. Schepis

 

Public Speaking:
Friends of Tarrywile representative R. Schepis updated the Board on the Friends of Tarrywile activity. A fundraising card will go out in the fall.

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – July 18, 2017: A motion was made by E. Doto to approve the minutes of the July 18, 2017
meeting. W. Platz seconded. The motion passed unanimously.

3. Financial:
A. & B. Financial Reports – July 2017: A motion was made by D. Cook to approve the financial
reports. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A By-Laws Discussion: Chairman Marcus, C. Sistrunk & B. Petro are working to bring a draft of the By-
Laws back to the Authority in the coming months. A draft was emailed out to the Board before the August
meeting. Discussion followed. Several questions arose that Chairman Marcus, C. Sistrunk and B. Petro
will research and discuss and have another draft available for the next meeting.

A motion was made by D. Manacek to table the discussion. M. Repole seconded. The motion
Passed unanimously.

5. New Business:
A. August 2017 Park & Mansion Use Reports: The August report shows that there were 9 planned events
scheduled for the Park with apx. 780 people in attendance. There were 9 events scheduled for the
Mansion with apx. 680 people attending. R. McGarrigal asked if it was possible for a quarterly report of
the Mansion reviews. Staff will provide one every quarter for the Board.

6. Other Business:
A. Mowing: D. Manacek asked how the new equipment was working. B. Petro reported that the staff was very happy with the purchase and it has helped tremendously. B. Petro also reported that we are currently still down own two part time staff members. If you know of anyone, please send them to the office.
Adjournment: A motion was made by M. Repole to adjourn the meeting at 6:48 p.m. Seconded by
D. Manacek. Motion passed unanimously.

Respectfully Submitted,

______________________
B. Petro, Acting Secretary

_________________________________________________________________________
TARRYWILE PARK AUTHORITY
REGULAR MEETING
July 18, 2017

 

CALL TO ORDER:
On Tuesday, July 18, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, E. Doto, C. Sistrunk, W. Platz, D. Manacek, M. Repole & J. Harner
Board Members Absent: R. McGarrigal
Park Staff: B. Petro
Guests: R. Schepis

 

Public Speaking:
Friends of Tarrywile representative R. Schepis updated the Board on the Friends of Tarrywile activity. A fundraising card will go out in the fall.

 

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – June 20, 2017: E. Doto noted that the minutes reflected that she was present and she was not. A
motion was made by D. Manacek to approve the minutes as amended of the June 20, 2017 meeting. W.
Platz seconded. The motion passed unanimously.

3. Financial:
A. & B. Financial Reports – June 2017: A motion was made by C. Sistrunk to approve the financial
reports. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A By-Laws Discussion: Chairman Marcus, C. Sistrunk & B. Petro are working to bring a draft of the By-
Laws back to the Authority in the coming months.

A motion was made by C. Sistrunk to table the discussion. W. Platz seconded. The motion passed
unanimously.

5. New Business:
A. July 2017 Park & Mansion Use Reports: The July report shows that there were 19 planned events
scheduled for the Park with apx. 815 people in attendance. There were 8 events scheduled for the
Mansion with apx. 680 people attending.

6. Other Business:
A. Mowing Review: D. Manacek reported that he toured the Park with B. petro and reviewed the areas that are being mowed and how often. Slight adjustments were made in regards to certain areas that do not need to be mowed unless time allows. J. Harner asked if there was a reason that the Mountainville Road fields had not been mowed more often this year. B. Petro explained that with the wet weather, the pitch of the slope makes it difficult to mow as the tractor starts to spin its tires. Therefore at times the staff must wait for the field to dry in order to do the loops. B. Petro also reported that we had to fire one individual and another left for a full time position. So we are currently down two part time staff members. If you know of anyone, please send them to the office.
Adjournment: A motion was made by W. Platz to adjourn the meeting at 6:44 p.m. Seconded by M. Repole. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

 

 

___________________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
June 20, 2017

CALL TO ORDER:
On Tuesday, June 20, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, C. Sistrunk, W. Platz, D. Manacek & M. Repole
Board Members Absent: J. Harner, E. Doto & R. McGarrigal
Park Staff: B. Petro
Guests: M. Nolan, E. Mackemzie, J. Celestino, K. Morlock, T. O’Brien & N. Wakeham

Public Speaking:
Friends of Tarrywile representative M. Nolan updated the Board on Friends of Tarrywile activities. Park users and neighbors, M. Nolan, E. Mackemzie, J. Celestino, K. Morlock, T. O’Brien & N. Wakeham addressed the Board individually with their concerns for the Park that they observed this spring. Items of concern included how often the trails are mowed, security in the park, Mansion use and the types of garbage cans that are utilized in the Park.

Chairman Marcus addressed the group and thanked them for their input. Between equipment breakdowns and weather, he was aware that the grass had gotten higher than normal. D. Manacek volunteered to do a mowing review with the staff. In regards to security, Chairman Marcus encouraged any Park user to contact the police when there is a security issue. In regards to garbage cans, B. Petro will explore the cost of improving our current style. In regards to Mansion use, B. Talarico & M. Repole volunteered to work with the staff on marketing and fundraising ideas. E. Mackenzie volunteered to also help. The group will meet after everyone is back from summer breaks.

Chairman Marcus also stressed how tight the budget is. The City of Danbury had previously cut 40% of our City grant over a course of several years. They currently only fund 56% of the operating expenses of the Park with the Authority raising the other 44% through Mansion and building rentals and fundraising efforts. He asked that when budget season occurs in the beginning of 2018, that Park supporters talk to their City Council members and go to the budget meetings to support the Park and encourage the City to further fund the Park.

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – May 16, 2017: A motion was made by C. Sistrunk to approve the minutes of the
May 16, 2017 meeting. M. Repole seconded. The motion passed unanimously.

3. Financial:
A. & B. Financial Reports – May 2017: A motion was made by D. Manacek to approve the financial
reports. W. Platz seconded. The motion passed unanimously.

C. Operating Budget FY 17/18 (final approval): B. Petro reported that the final draft had been emailed to
the Board before the meeting. It had been revised to match the grant that the City gave to Tarrywile.
Discussion followed.

A motion was made by W. Platz to approve the operating budget for FY 17/18. C. Sistrunk seconded.
The motion passed unanimously.

D. Equipment Purchase: In this year’s Capital Improvement request, we had once again asked the City for
some major equipment replacement. They did not grant any additional funds. Several items should no longer be put off and staff is asking for the Boards approval to purchase a new commercial mower, a leaf collection unit, a backpack blower and a weedwacker. Total cost for these items is $18,900. We have asked for and received 4 quotes, which take advantage of any government contract rates and of course our tax exempt status.

The majority of this quote is for replacement of our 9 year old mower. The lowest quote for this mower was for $11,500. The average lifespan on these mowers is between 3,500 – 4,500 hours of us. We tabulated (conservatively) the use of our current unit to be at 5,700 hours of use. With repair costs accumulating more and more every year, it is more prudent to purchase a new unit. Discussion followed, including whether leasing may be a good alternative.

A motion was made by D. Manacek to approve the purchase of new equipment in the amount of $19,000 after leasing options are explored. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The project has been completed. The only other item to be completed is
converting the Mansion stove from propane to natural gas. This item was not part of the original scope of
work, so it is being done separately. Our plumber is currently trying to find the parts to convert the stove.

B. By-Laws Discussion: Chairman Marcus, C. Sistrunk & B. Petro are working to bring a draft of the By-
Laws back to the Authority in the coming months.
.
A motion was made by M. Repole to table the discussion. C. Sistrunk seconded. The motion passed
unanimously.

5. New Business:
A. June 2017 Park & Mansion Use Reports: The June report shows that there were 14 planned events
scheduled for the Park with apx. 730 people in attendance. There were 9 events scheduled for the
Mansion with apx. 695 people attending.

6. Other Business: C. Sistrunk reported that the Housing Authority was once again holding their summer picnic
at the Mansion and invited any Board member who would like to come to join them. The picnic is on June
28th.

Adjournment: A motion was made by W. Platz to adjourn the meeting at 7:23 p.m. Seconded by
C. Sistrunk. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

___________________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
May 16, 2017

 

CALL TO ORDER:
On Tuesday, May 16, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, E. Doto, C. Sistrunk, W. Platz, R. McGarrigal & D. Manacek
Board Members Absent: M. Repole & J. Harner
Park Staff: B. Petro
Guests: M. Nolan

 

Public Speaking:
Friends of Tarrywile representative. M. Nolan updated the Board on Friends of Tarrywile activities. He also went over several items for the Boards review. Also discussed was the Friends proposal to expand the Orange Trail and enhance the Castle area once the City completes the work in the area. Discussion followed.

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – April 18, 2018: A motion was made by C. Sistrunk to approve the minutes of the
April 18, 2017 meeting. W. Platz seconded. The motion passed unanimously.

 

3. Financial:
A. & B. Financial Reports – April 2017: A motion was made by E. Doto to approve the financial
reports. C. Sistrunk seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: In reference to the oil to gas conversion at the Mansion, the gas line is
installed and the project has begun. At the time of tonight’s meeting, final inspection must be completed
and the job will be finished.

B. By-Laws Discussion: Chairman Marcus, C. Sistrunk & B. Petro are working to bring a draft of the By-
Laws back to the Authority in the coming months.
.
A motion was made by C. Sistrunk to table the discussion. W. Platz seconded. The motion passed
unanimously.

 

5. New Business:
A. May 2017 Park & Mansion Use Reports: The May report shows that there were 18 planned events
scheduled for the Park with apx. 469 people in attendance. There were 8 events scheduled for the
Mansion with apx. 798 people attending.

 

6. Other Business::
A. Trail Enhancements: A motion was made by R. McGarrigal to approve the trail enhancement
project as presented by the Friends. B. Talarico seconded. The motion passed unanimously.

Adjournment: A motion was made by D. Manacek to adjourn the meeting at 7:08 p.m. Seconded by
B. Talarico. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

_________________________________________________________________
TARRYWILE PARK AUTHORITY
REGULAR MEETING
April 18, 2017
CALL TO ORDER:
On Tuesday, April 18, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, E. Doto, C. Sistrunk, W. Platz, M. Repole, J. Harner & R. McGarrigal
Board Members Absent: D. Manacek
Park Staff: B. Petro
Guests: R. Schepis & K. Klein
Public Speaking:
1) Friends of Tarrywile representative. R. Schepis updated the Board on Friends of Tarrywile activities.
2) Mr. Kyle Klein came to inquire about the portrait of C.D. Parks. Once given to the Board by the Jennings family, Mr. Klein is interested in the portrait.
AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – March 17, 2017: A motion was made by E. Doto to approve the minutes of the
March 17, 2017 meeting. W. Platz seconded. The motion passed unanimously.
3. Financial:
A. & B. Financial Reports – March 2017: A motion was made by M. Repole to approve the financial
reports. C. Sistrunk seconded. The motion passed unanimously.

C. Proposed City Budgets FY 2017/2018: The Mayor’s proposed budget has the Tarrywile operating budget
“grant” remaining the same as last year at $218,153. No Capital Improvement Projects (C.I.P.) were
approved for the coming fiscal year due to the limited state funding of LoCIP (Local Capital Improvement
Program). Chairman Marcus spoke briefly on the idea that the Authority will have to start doing more
major fundraisers and that Board members must take an active role not only in planning but in supporting the event. Possible events for a major gala include the 30th Anniversary of the Authority being created which occurs in March of 2019 and in April of 2020, it will have been 35 years since the referendum that allowed the purchase of Tarrywile.

4. Old Business:
A. LoCIP Projects Update: In reference to the oil to gas conversion at the Mansion, the gas line is
installed and the project has begun and should be completed by the end of April.

B. By-Laws Discussion: B. Petro reported that Chairman Marcus and C. Sistrunk are working to
bring a draft of the By-Laws back to the Authority in the coming months. They are waiting to hear back
from the City of Danbury Corporation Council on several questions.
.

5. New Business:
A. April 2017 Park & Mansion Use Reports: The April report shows that there were 14 events
scheduled for the Park with apx. 920 people in attendance. There were 2 events scheduled for the
Mansion with apx. 20 people attending.

B. Easter Egg Hunt: Since the last Board meeting, we teamed up with Macaroni Kid to throw an
Easter Egg Hunt at Tarrywile on April 8th. The staff is happy to report that we had 106 children participate and after expenses we profited $509.38. We anticipate this becoming a yearly event.

C. Volunteer Opportunities: Tarrywile will have two upcoming volunteer opportunities. The first is on May
6th, when Steve Hull has graciously volunteered to lead the Tarrywile Clean City Danbury group. The second upcoming event is National Trails Day on June 3rd.

6. Other Business:
A. Jennings Portrait: Discussion occurred concerning the request from Mr. Kyle Klein earlier in the meeting
regarding the C.D. Parks portrait. The painting is a reproduction from the 1990’s of a black & white photo
that is hanging in the Lounge at Tarrywile. The painting was a gift to the Jennings family, who then gifted
it to the Authority. Mr. Klein is the Great Grandson of C.D. Parks and has asked if the Authority would
consider gifting the painting back to him as a representative of the family.

A motion was made by M. Repole to present Mr. Klein with the painting. Seconded by E. Doto.
Motion passed unanimously.

The Authority asked that Mr. Klein present a formal request in writing in regards to his request before he
takes possession of the portrait.

Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:02 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

_______________________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
March 21, 2017

CALL TO ORDER:
On Tuesday, March 21, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, E. Doto, D. Manacek, C. Sistrunk & W. Platz
Board Members Absent: M. Repole, J. Harner & R. McGarrigal
Park Staff: B. Petro
Guests: R. Schepis & M. Nolan
Public Speaking: Friends of Tarrywile representative. R. Schepis updated the Board on Friends of Tarrywile activities. They will be meeting again in April. F.O.T. Treasurer Mark Nolan had a brief presentation in regards to the trails leading from the Ives House on Mountainville Rd. into Tarrywile and up to the Castle. The Friends are proposing to add in several new trails, refurbish several existing trails and add in overlook areas with signage in the area. Discussion followed. The Board verbally agreed with the concept.

AGENDA:

1. Chairman’s Report: Chairman Marcus noted that any items would be covered under the Agenda items.

2. Minutes – February 21, 2017: A motion was made by D. Manacek to approve the minutes of the
February 21, 2017 meeting. W. Platz seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – February 2017: A motion was made by E. Doto to approve the financial
reports. D. Manacek seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: In reference to the oil to gas conversion at the Mansion, the gas line is
installed and the project is to begin in early April.

B. By-Laws Discussion: B. Petro reported that in January C. Sistrunk asked staff for a copy of the
Authority By-Laws and it was determined that we do have a policy manual and are also overseen by
the City Ordinance but there is no document titled “By-Laws”. A committee will need to be set-up to
incorporate what rules and regulations are already in place and finalize into a by-law form and insure all
areas they wish to cover are put into said by-laws. Discussion followed. Chairman Marcus and C. Sistrunk will work with B. petro to bring a draft back to the Authority in the coming months.

C. Castle Panel Discussion: B. Petro originally emailed the Board on Feb. 13th regarding this item.
The original post appeared on the Friends of Tarrywile Facebook page on Feb. 12th. There was to be a discussion panel at WCSU coming up on March 30, 2017 concerning the Castle. As you were updated via email on March 13th, Mr. Jend (the architect from NYC) sent out his own press release and it differed from what he told the University he was going to talk on. Since the University cannot guarantee he will follow the outline he provided on the topic discussion, they cancelled the event.
.
5. New Business:
A. March 2017 Park & Mansion Use Reports: The March report shows that there were 4 events
scheduled for the Park with apx. 120 people in attendance. There were 4 events scheduled for the
Mansion with apx. 139 people attending.
6. Other Business:
A. Bear Activity: B. Petro reported that there has been a sighting of a Bear in the Red Barn area. Staff
has updated social media, websites and our tenants with the recommendation of the Connecticut DEEP
Bear fact sheet recommendations on how to handle a sighting. Staff will keep the Board updated with anything that develops.

Adjournment: A motion was made by W. Platz to adjourn the meeting at 7:08 p.m. Seconded by
C. Sistrunk. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

 

_____________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
February 21, 2017

CALL TO ORDER:
On Tuesday, February 21, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Vice Chairman M. Repole.

ATTENDANCE
The following board members were recorded as present:
Board Members: B. Talarico, M. Repole, E. Doto, D. Manacek, R. McGarrigal & W. Platz
Board Members Absent: M. Marcus, J. Harner & C. Sistrunk
Park Staff: B. Petro
Guests: R. Schepis
Public Speaking: Friends of Tarrywile representative. R. Schepis updated the Board on an upcoming event related to the Castle. There will be a panel discussion on Thursday, March 30th at WCSU. Discussion followed. The Board will be updated as more information becomes available.
AGENDA:

1. Chairman’s Report: Vice Chairman Repole noted that any items would be covered under the Agenda items.

2. Minutes – January 17, 2017: A motion was made by E. Doto to approve the minutes of the
January 17, 2017 meeting. R. McGarrigal seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – January 2017: A motion was made by D. Manacek to approve the financial reports. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: In reference to the oil to gas conversion at the Mansion, the gas line is installed and the project is to begin in late March or early April. .

5. New Business:
A. February 2017 Park & Mansion Use Reports: The February report shows that there was one event scheduled for the Park with apx. 10 people in attendance. There were 3 events scheduled for the Mansion with apx. 161 people attending.

B. By-Laws Discussion: B. Petro reported that last month C. Sistrunk asked staff for a copy of the  Authority By-Laws and it was determined that we do have a policy manual and are also overseen by  the City Ordinance but there is no document titled “By-Laws”. A committee will need to be set-up to  incorporate what rules and regulations are already in place and finalize into a by-law form and insure all areas they wish to cover are put into said by-laws. Discussion followed. It was decided to table the matter until the March meeting when both Chairman Marcus and C. Sistrunk will be back.
C. Castle Panel Discussion: B. Petro reported that she had nothing further to add to the earlier discussion under the Friends of Tarrywile report and would update the Board with any developments.
6. Other Business:
A. Parks Painting: B. petro reported that a relative of C.D. Parks is interested in the painting that we have of him. Discussion followed. The Board asked that B. Petro finds out more about the painting before proceeding.
Adjournment: A motion was made by W. Platz to adjourn the meeting at 7:10 p.m. Seconded by  R. McGarrigal. Motion passed unanimously.
Respectfully Submitted,

______________________
Barbara Talarico, Secretary

_________________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
January 17, 2017

CALL TO ORDER:
On Tuesday, January 17, 2017 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Vice Chairman M. Repole.

ATTENDANCE
The following board members were recorded as present:
Board Members: B. Talarico, M. Repole, J. Harner, E. Doto, C. Sistrunk & D. Manacek
Board Members Absent: M. Marcus, W. Platz & R. McGarrigal
Park Staff: B. Petro
Guests: N/A

AGENDA:
1. Chairman’s Report: Vice Chairman Repole noted that any items would be covered under the
Agenda items.

2. Minutes – December 6, 2016: A motion was made by D. Manacek to approve the minutes of the
December 6, 2016 meeting. C. Sistrunk seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – December 2016: A motion was made by D. Manacek to approve the financial
reports. E. Doto seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: In reference to the oil to gas conversion at the Mansion, the gas line is
installed and the project is to begin in late March or early April. In regards to the Carriage House
roof replacement & renovation project, we received word from the State that these funds are on hold and will not be dispersed in 2017. Due to the State budget crisis, any LoCIP projects that were approved but had not yet had funds released will NOT be funded in 2017. If the project is already in progress they will finish paying those projects out, which is why the oil to gas conversion project can continue.

5. New Business:
A. January 2017 Park & Mansion Use Reports: The January report shows that there were no events
scheduled for the Park. There were 4 events scheduled for the Mansion with apx. 147 people
attending.

6. Other Business: N/A.

Adjournment: A motion was made by E. Doto to adjourn the meeting at 6:43 p.m. Seconded by C. Sistrunk. Motion passed unanimously.
Respectfully Submitted,

______________________
Barbara Talarico, Secretary

__________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
December 6, 2016

CALL TO ORDER:
On Tuesday, December 6, 2016 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Vice Chairman M. Repole.

ATTENDANCE
The following board members were recorded as present:
Board Members: B. Talarico, R. McGarrigal, M. Repole, W. Platz, J. Harner & D. Manacek
Board Members Absent: M. Marcus
Park Staff: B. Petro
Guests: N/A

AGENDA:
1. Chairman’s Report: Vice Chairman Repole noted that any items would be covered under the
Agenda items.

2. Minutes – November 15, 2016: A motion was made by C. Sistrunk to approve the minutes of the
November 15, 2016 meeting. E. Doto seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – November 2016: A motion was made by W. Platz to approve the financial
reports. R. McGarrigal seconded. The motion passed unanimously.

B. Proposed CIP Budget Submission FY 17/18: B. Petro had previously emailed the proposed
submission to the Board for their review. Brief discussion followed.

A motion was made by D. Manacek to approve the proposed CIP Budget Submission for FY
17/18. E. Doto seconded. The motion passed unanimously.

C. Proposed Operating Budget Submission FY 17/18: B. Petro had previously emailed the proposed
submission to the Board for their review. Brief discussion followed. .

A motion was made by R. McGarrigal to approve the proposed Operating Budget Submission for
FY 17/18. E. Doto seconded. The motion passed unanimously.
4. Old Business:
A. LoCIP Projects Update: The State of CT transferred the funds for the oil to gas conversion. Yankee
Gas installed the line in October. The project will be proceeding in late March/early April.

5. New Business:
A. December 2016 Park & Mansion Use Reports: The December report shows that there were no events
scheduled for the Park. There were 8 events scheduled for the Mansion with apx. 535 people
attending.
6. Other Business: B. Petro reported that all Board members were emailed the 2017 TPA Board meeting
schedule.
.
Adjournment: A motion was made by E. Doto to adjourn the meeting at 6:49 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

___________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
November 15, 2016
CALL TO ORDER:
On Tuesday, November 16, 2016 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: E. Doto, M. Marcus, C. Sistrunk, M. Repole & J. Harner
Board Members Absent: W. Platz, B. Talarico, R. McGarrigal & D. Manacek
Park Staff Absent: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: N/A

2. Minutes – October 18, 2016: A motion was made by E. Doto to approve the minutes of the
October 18, 2016 meeting. J. Harner seconded. The motion passed unanimously.

3. Financial:
A. Financial Reports – October 2016: A motion was made by J. Harner to approve the October
2016 financial reports. E. Doto seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The State of CT transferred the funds for the oil to gas conversion. Yankee
Gas installed the line in October. The project will be proceeding in the spring. Staff has requested that
since we will be on oil through the winter months that the Board approve the pre-purchase of oil at a
discounted rate. Last year we also did this and purchased $10,000 worth.

A motion was made by E. Doto to approve a purchase of $10,000 of heating oil from Mitchell Fuel.
C. Sistrunk seconded. The motion passed unanimously.

B. October Fundraisers Report: The Harvest Hayride for Children profited $1,947 and the Harvest
Dinner profited $2,420.

C. Castle Update: The voters approved by a 3 to 1 margin the bond issue in regards to the Castle. The
staff will keep you updated when any more news is forthcoming.
5. New Business:
A. November 2016 Park & Mansion Use Reports: The November report shows that there were 14 events
scheduled for the Park with apx. 660 people attending. There were 6 events scheduled for the Mansion with apx. 298 people attending. A total of 20 events were held in the Park & Mansion with 958 people attending.
6. Other Business: N/.A
.

Adjournment: A motion was made by C. Sistrunk to adjourn the meeting at 7:00 p.m. Seconded by
E. Doto. Motion passed unanimously.

Respectfully Submitted,

____________________________
Marita Repole, Acting Secretary

____________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
October 18, 2016
CALL TO ORDER:
On Tuesday, October 18, 2016 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: R. McGarrigal, E. Doto, B. Talarico, M. Marcus & D. Manacek
Board Members Absent: C. Sistrunk, M. Repole, J. Harner & W. Platz
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: N/A

2. Minutes – September 20, 2016: A motion was made by E. Doto to approve the minutes of the
September 20, 2016 meeting. R. McGarrigal seconded. The motion passed unanimously.

3. Financial:
A. Financial Reports – September 2016: A motion was made by D. Manacek to approve the
September 2016 financial reports. R. McGarrigal seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The State of CT transferred the funds for the oil to gas conversion. Yankee
Gas began the installation last week and will conclude this week. The project will be proceeding in the
coming months.

5. New Business:
A. October 2016 Park & Mansion Use Reports: The October report shows that there were 22 events
scheduled for the Park with apx. 2,305 people attending. There were 8 events scheduled for the Mansion with apx. 820 people attending. A total of 30 events were held in the Park & Mansion with 3,125 people attending.

B. October Fundraisers B. Petro reported that The Harvest Hayride for Children is in full swing this
coming week. We are still selling tickets to the Harvest Dinner on October 28th. If you have not
ordered your tickets yet, please confirm with the staff as soon as possible.

C. Camp Building – B. Petro reported in the staff report that M. Nolan emailed the office on Oct. 9th,
with a CC to Chairman Marcus, D. Manacek and several members of the Friends group concerning the
Camp Building. The email was in concern to broken windows on the building, a picnic table located
near the building and installing a tarp over the building. Discussion followed. In relation to the broken
windows and the picnic table, our maintenance staff is working with the Unit, as we believe we have a
squatter/homeless person in the building. We did not install the picnic table, they actually carried it in.
We have boarded up the windows previously and last week, we found one window ripped apart so that
someone could get back in. This was when we reached out to the Unit, as we had squatters not too far
from here (off the blue trail) that were evicted a few weeks ago. Since this email the tarp was ordered &
installed, windows were boarded up and staff is working with the Unit to try and catch whomever is
breaking into the building.
.

6. Other Business: B. Petro reported that an article appeared online in the Danbury News Times concerning
the Hearthstone Castle today. She emailed the Board the link to the article. Discussion followed. The
Authority would like to see more interaction between the Mayor’s office and the TPA in regards to the
Castle so articles such as these do not come as a surprise.
.

Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:04 p.m. Seconded by
D. Manacek. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

__________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
September 20, 2016
CALL TO ORDER:
On Tuesday, September 20, 2016 at 6:33 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Vice-Chairman M. Repole.

ATTENDANCE
The following board members were recorded as present:
Board Members: R. McGarrigal, W. Platz, M. Repole, E. Doto, B. Talarico & J. Harner
Board Members Absent: M. Marcus, C. Sistrunk & D. Manacek
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: N/A

2. Minutes – August 16, 2016: A motion was made by W. Platz to approve the minutes of the August
16, 2016 meeting. R. McGarrigal seconded. The motion passed unanimously.

3. Financial:
A. Financial Reports – August 2016: A motion was made by E. Doto to approve the August 2016
financial reports. R. McGarrigal seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The State of CT has transferred the funds for the oil to gas conversion to
proceed. Yankee Gas has been contacted to install the gas line and the project will be proceeding in the
coming months.

B. Schoolhouse Rental: B. Petro reported that the new Schoolhouse tenants have moved in as of
September 9th. Rent is $1,400 a month.

C. Castle Bond & Public Meeting: Vice Chairman Repole will meet with staff to draw up an official
positon concerning the Castle in the coming weeks.

5. New Business:
A. September 2016 Park & Mansion Use Reports: The September report shows that there were 17 events
scheduled for the Park with apx. 1160 people attending. There were 9 events scheduled for the Mansion with apx. 848 people attending. A total of 26 events were held in the Park & Mansion with 2,008 people attending.

B. Election of Officers: B. Petro reported that elections should have been held in August and offered
apologies that she did not remind the Board previously. Discussion followed.

A motion was made by R. McGarrigal to elect the following slate of officers; Chairman Michael Marcus, Vice-Chairman Marita Repole, Treasurer Warren Platz and Secretary Barbara Talarico. E. Doto seconded. There was no further discussion. The motion passed unanimously.
.

6. Other Business: B. Petro reported that the Harvest Hayride will be held Oct. 17 – 21st and the Harvest
Dinner will be held October 28th. An email will be going out once the menu for the Dinner is finalized.
Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 6:50 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

______________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
August 16, 2016
CALL TO ORDER:
On Tuesday, August 16, 2016 at 6:31 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, W. Platz, M. Repole & J. Harner
Board Members Absent: B. Talarico & D. Manacek
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that he would let staff update on any matters during the
course of the agenda..

2. Minutes – July 19, 2016: A motion was made by W. Platz to approve the minutes of the July 19,
2016 meeting. R. McGarrigal seconded. The motion passed unanimously.

3. Financial:
A. Financial Reports – July 2016: A motion was made by R. McGarrigal to approve the July 2016
financial reports. M. Repole seconded. The motion passed unanimously.

B. FY 2015/2016 Audit: A motion was made by M. Repole to accept the Audit as presented. W. Platz
seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The State of CT has transferred the funds for the oil to gas conversion to
proceed. Yankee Gas has been contacted to install the gas line and the project will be proceeding in the
coming months.

B. Schoolhouse Rental: B. Petro reported that the Schoolhouse tenants will not be renewing this year.
The house was offered out to City employees and then opened to the market. An application was received and the staff reported that M. Nolan has recommended the applicant. The Tenant Review Committee will be meeting in the next few days and will make a recommendation to the Board. The move-in date would be September 1st. Discussion followed.

A motion was made by R. McGarrigal to proceed with the rental based upon the recommendation of the Tenant Review Committee. W. Platz seconded. The motion passed unanimously.

C. Castle Bond & Public Meeting: Chairman Marcus & B. Petro reported that the Mayor and Planning
Director have put the Castle in a Bond issue to be voted on in November. They have allocated $1.6
million dollars to create a “walled garden” out of the structure. A public hearing on the bond was held on July 25. At that meeting it was discussed that there is no way to determine how much of the castle will remain standing after the cleanup is done. Discussion followed. Board members will work with staff to draw up an official positon concerning the Castle.

5. New Business:
A. August 2016 Park & Mansion Use Reports: The August report shows that there were 10 events
scheduled for the Park with apx. 560 people attending. There were 11 events scheduled for the Mansion with apx. 704 people attending. A total of 21 events were held in the Park & Mansion with 1,264 people attending.

B. Open House: Chairman Marcus discussed how he would like to see an open house held with City
Council members here at Tarrywile. Much discussion followed. The item will be tabled until after
November elections.
.

6. Other Business: None
Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:24 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

Becky Petro, Acting Secretary

___________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
July 19, 2016
CALL TO ORDER:
On Tuesday, July 19, 2016 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, D. Manacek, W. Platz, M. Repole & J. Harner
Board Members Absent: B. Talarico
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that he would let staff update on any matters during the
course of the agenda..

2. Minutes – June 21, 2016: A motion was made by D. Manacek to approve the minutes of the June 21,
2016 meeting. M. Repole seconded. The motion passed unanimously.

3. Financial:
Financial Reports – June 2016: A motion was made by D. Manacek to approve the June 2016
financial reports. R. McGarrigal seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The State of CT has transferred the funds for the oil to gas conversion to
proceed. Yankee Gas has been contacted to install the gas line and the project will be proceeding in the
coming months. The roof projects will proceed when the next round of LoCIP money becomes
available.

B. Park Security: B. Petro reported that Police continue their high visibility efforts in the Park.

C. Schoolhouse Rental: B. Petro reported that the Schoolhouse tenants will not be renewing this year. The
house was offered to City employees for a period of one week. One application was submitted but was
denied because the income to debt ratio of the applicant was too high. The rental will now be placed on
the open market. The move-in date would be September 1st.
5. New Business:
A. July 2016 Park & Mansion Use Reports: The July report shows that there were 18 events scheduled
for the Park with apx. 760 people attending. There were 10 events scheduled for the Mansion with apx.
470 people attending. A total of 28 events were held in the Park & Mansion with 1,240 people
attending.
5. New Business (continued from previous page):
B. Castle Bond & Public Meeting: Chairman Marcus & B. Petro reported that the Mayor and Planning
Director have put the Castle in a Bond issue to be voted on in November. They have allocated $1.6
million dollars to create a “walled garden” out of the structure. A public hearing on the bond will be
held on July 25 at 7pm in the City Council Chambers – City Hall, all are invited to attend.

6. Other Business: None
Adjournment: A motion was made by M. Repole to adjourn the meeting at 6:59 p.m. Seconded by
W. Platz. Motion passed unanimously.

Respectfully Submitted,

Becky Petro, Acting Secretary

_________________________________________________________________TARRYWILE PARK AUTHORITY
REGULAR MEETING
June 21, 2016
CALL TO ORDER:
On Tuesday, June 21, 2016 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, D. Manacek, W. Platz & B. Talarico
Board Members Absent: M. Repole & J. Harner
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that he would like to see more numerical markers placed on
the trail system and that it may be a possible project for either the Friends or perhaps an Eagle Scout.

2. Minutes – May 17, 2016: A motion was made by W. Platz to approve the minutes of the May 17,
2016 meeting. D. Manacek seconded. The motion passed unanimously.
3. Financial:
Financial Reports – May 2016: A motion was made by D. Manacek to approve the May 2016
financial reports. R. McGarrigal seconded. The motion passed unanimously.

Operating Budget FY 16/17: A motion was made by R. McGarrigal to accept the final version of the FY 16/17 Operating Budget. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The oil to Gas conversion is awaiting the State of CT transfer of funds to
proceed. The roof projects will proceed in late spring when the next round of LoCIP money becomes
available.

B. Park Security: B. Petro reported that Police continue their high visibility efforts in the Park. D.
Manacek noted that at a recent event attended by a friend, he had noticed drinking in the upper parking
lot. B. Petro will follow up with the Police.

5. New Business:
A. June 2016 Park & Mansion Use Reports: The June report shows that there were 12 events scheduled
for the Park with apx. 515 people attending. There were 9 events scheduled for the Mansion with apx.
754 people attending. Total Park & Mansion events for June 2016 were 21 events with 1,269 people
attending.

5. New Business (continued from previous page):
B. Master Plan Review: After the May meeting, at which the Master Plan was reviewed, it was discussed
that the Board would like to further investigate the educational components discussed.

C. Schoolhouse Rental: B. Petro reported that the Schoolhouse tenants will not be renewing this year. The
house will be offered to City employees for a period of one week and if no one puts in an application, it
will be placed on general listings. The move-in date would be September 1st.

6. Other Business:
A. Mower Purchase: B. Petro reported that the brush mower that attaches to the back of the tractor had to
go in for repairs. It was determined that the cost to repair (between $3,000 – $4,000) it would be more
than to buy a new one. Staff received three quotes and a new one was purchased. Since the purchase
was over $500, Chairman Marcus requested an official vote to approve the purchase.

A motion was made by R. McGarrigal to approve the purchase of a new brush mower for $2,225.
W. Platz seconded. The motion passed unanimously.
Adjournment: A motion was made by W. Platz to adjourn the meeting at 7:11 p.m. Seconded by
D. Manacek. Motion passed unanimously.

Respectfully Submitted,

Barbara Talarico, Secretary
_________________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
May 17, 2016
CALL TO ORDER:
On Tuesday, May 17, 2016 at 6:33 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, J. Harner, D. Manacek, W. Platz & B. Talarico
Board Members Absent: M. Repole
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that the Authority should consider doing a tour with the City
Council, to more closely show them the Park & Mansion.

2. Minutes – March 15, 2016: A motion was made by D. Manacek to approve the minutes of the
March 15, 2016 meeting. R. McGarrigal seconded. The motion passed unanimously.
3. Financial: A motion was made by R. McGarrigal to approve the April 2016 financial reports. W.
Platz seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: The oil to Gas conversion is awaiting the State of CT transfer of funds to
proceed. The roof projects will proceed in late spring when the next round of LoCIP money becomes
available.

B. Park Security: B. Petro reported that Police continue their high visibility efforts in the Park.

5. New Business:
A. May 2016 Park & Mansion Use Reports: The May report shows that there were 10 events scheduled
for the Park with apx. 832 people attending. There were 14 events scheduled for the Mansion with apx.
873 people attending. Total Park & Mansion events for May 2016 were 24 events with 1,705 people
attending.
B. Master Plan Review: The Board took time to review the 2004 Master Plan to see what has been
accomplished, what items can be worked on further and what items are upcoming that can be considered.
Much discussion followed. In the coming months, the Board will discuss the Master Plan further and
possibly set-up committees to discuss specific items.
6. Other Business: NONE
.
Adjournment: A motion was made by D. Manacek to adjourn the meeting at 8:00 p.m. Seconded by
J. Harner. Motion passed unanimously.

Respectfully Submitted,

______________________
Barbara Talarico, Secretary

_________________________________________________________________

The April 2016 meeting was canceled due to lack of quorum. Therefore no minutes are available.

_______________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
March 15, 2016
CALL TO ORDER:
On Tuesday, March 15, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, J. Harner, D. Manacek & B. Talarico (arrived at 6:36 p.m.)
Board Members Absent: W. Platz & M. Repole
Park Staff: B. Petro Guests: R. Schepis

Public Speaking: R. Schepis brought the board up to date on the activities of the Friends of Tarrywile.

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that the items he would report on will be covered under the
Agenda items.

2. Minutes – December 8, 2015: A motion was made by D. Manacek to approve the minutes of the
December 8, 2015 meeting. R. McGarrigal seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – December 2015 – February 2016: Financials were emailed previously with the Board packets. B. Petro answered any questions the Board had.
4. Old Business:
A. LoCIP Projects Update: The oil to Gas conversion is awaiting the State of CT transfer of funds to
proceed. The roof projects will proceed in late spring when the next round of LoCIP money becomes
available.

B. Park Security: B. Petro reported that Police continue their high visibility efforts in the Park and less
activity is in during the colder months as well.

5. New Business:
A. January & February 2016 Park & Mansion Use Reports: The January report prepared by B.
Petro shows that there were 6 events scheduled for the Park with apx. 120 people attending. There were
3 events scheduled for the Mansion with apx. 262 people attending. Total Park & Mansion events for
January 2016 were 9 events with 382 people attending. The February report shows that there were 3
events scheduled for the Park with apx. 60 people attending. There were 3 events scheduled for the
Mansion with apx. 185 people attending. Total Park & Mansion events for February 2016 were 6 events
with 245 people attending.

6. Other Business: B. Petro reported that on February 26, 2016 there was an oil spill in the Greenhouse basement. A leg on the tank gave way while it was being filled. This caused several pipes to break off the tank. Mitchell Oil was called to handle the issue, at that time Moran Environmental and the Connecticut D.E.E.P. were also called in. The oil that was in the basement was pumped out. By DEEP estimations, apx. 300 gallons went down the drain in the basement. Moran Environmental performed all the cleanup procedures. It was determined that the oil is in the soil directly under the Greenhouse. Monitoring wells have been installed around the Greenhouse that will be overseen by Moran Environmental and the City. The necessary City departments were notified the night of the event. City Risk Manager Dan Garrick notified the insurance company.

Since there would be no heat in the building for several days, the Tarrywile staff moved all the plants from the Danbury High School Garden Room Program out of the building and into the Mansion Conservatory, Drawing Room and Kitchen. Tarrywile staff had to also empty the pipes in the building so they would not freeze and burst. In total it took almost three weeks to do the cleanup, have a new tank installed and get the heat back in the building.

Discussion followed with B. Petro answering any questions. She will keep the Board updated as needed.
.
Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 6:55 p.m. Seconded by
D. Manacek. Motion passed unanimously.

Respectfully Submitted,

______________________
Becky Petro, Acting Secretary

____________________________________________________________

The January 2016 and February 2016 meetings were canceled due to lack of quorum.  Therefore no minutes are available.

____________________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
December 8, 2015

CALL TO ORDER:
On Tuesday, December 8, 2015 at 6:35 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman M. Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, B. Talarico, R. McGarrigal, M. Repole & D. Manacek
Board Members Absent: W. Platz & J. Harner
Park Staff: B. Petro
Guests: N/A

AGENDA:
1. Chairman’s Report: Chairman Marcus noted that the items he would report on will be covered under the
Agenda items. He also acknowledged and thanked the City for repairing/grading the Castle driveway.

2. Minutes – October 20, 2015: A motion was made by R. McGarrigal to approve the minutes of the
October 20, 2015 meeting. M. Repole seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – October 2015 & November 2015: A motion was made by D. Manacek to
approve the financial reports. R. McGarrigal seconded. The motion passed unanimously.

B. Proposed CIP Budget Submission FY 16/17: B. Petro had previously emailed the proposed
submission to the Board for their review. Brief discussion followed.

A motion was made by R. McGarrigal to approve the proposed CIP Budget Submission for FY
16/17. B. Talarico seconded. The motion passed unanimously.

C. Proposed Operating Budget Submission FY 16/17: B. Petro had previously emailed the proposed
submission to the Board for their review. Brief discussion followed. .

A motion was made by D. Manacek to approve the proposed Operating Budget Submission for
FY 16/17. M. Repole seconded. The motion passed unanimously.
4. Old Business:
A. LoCIP Projects Update: The oil to Gas conversion is awaiting the State of CT transfer of funds to
proceed. The roof projects will proceed in late spring when the next round of LoCIP money becomes
available.

B. Park Security: B. Petro reported that Police continue their high visibility efforts in the Park and less
activity is in during the colder months as well.
5. New Business:
A. November & December 2015 Park & Mansion Use Reports: The November report prepared by B.
Petro shows that there were 8 events scheduled for the Park with apx. 305 people attending. There were
4 events scheduled for the Mansion with apx. 329 people attending. Total Park & Mansion Events for
November 2015 was 12 events with 634 people attending. The December report shows that there were
no events scheduled for the Park. There were 8 events scheduled for the Mansion with apx. 569 people
attending.
6. Other Business: B. Petro reported that the bench dedication for Sam Crews went off very well. The family
also had Doves released at the event.
.
Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:15 p.m. Seconded by
D. Manacek. Motion passed unanimously.

Respectfully Submitted,
Barbara Talarico, Secretary
_____________________________________________________

The November 17, 2015 meeting was canceled due to lack of quorum.  Therefore no minutes are available.

_____________________________________________________

TARRYWILE PARK AUTHORITY
REGULAR MEETING
October 20, 2015
CALL TO ORDER:
On Tuesday, October 20, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus.
ATTENDANCE
The following board members were recorded as present:
Board Members: M. Marcus, R. McGarrigal, B. Talarico, J. Harner and D. Manacek
Board Members Absent: W. Platz & M. Repole Park Staff Present: B. Petro
Guests: R. Schepis
Friends of Tarrywile: Friends of Tarrywile reported on their ongoing activities. Their Artisan Fair will be on November 29th, hope everyone can attend. The FOT have also decided that they will be taking a break from doing the Artisan Fairs in 2016,

AGENDA:
1. Chairman’s Report: Items will be reported in the agenda.

2. Minutes – September 2015: A motion was made by D. Manacek to approve the minutes of the
meeting. J. Harner seconded. The motion passed unanimously.
3. Financial:
A. Financial Reports – September 2015: A motion was made by D. Manacek to approve the
financial reports. R. McGarrigal seconded. The motion passed unanimously.

B. Staff Request – Electronic Payments: B. Petro asked the Board to consider doing more electronic
payments. Currently IRS, State Unemployment and several other employee related expenses are done
electronically. Discussion followed. Chairman Marcus will discuss further with B. Petro in regards to
possible risk and procedures. Once that discussion has taken place, more information will be brought
back to the Board.
4. Old Business:
A. LoCIP Projects Update: In reference to the Oil to Gas Conversion, the request for funds transfer has
gone onto the state. Carriage House Renovation is wrapping up and the Equipment Garage is finished.

B. Park Security Issues: Chairman Marcus, B. Petro & D. Manacek brought the Board up to date on the
security issues. Police are continuing their patrols of the parking areas, the Executive Director did
engage Public Services Division and Eversource to see if additional street light could be installed. In
addition the tenants have been asked to report any after-hours activity or illegal activity they believe
may be happening to the police. B. Petro did report that there has been a decrease in activity as the
weather is getting colder. Discussion followed. The Board will be kept up to date with any
developments.

5. New Business:
A. October 2015 Park & Mansion Use Reports: The October report prepared by B. Petro,
shows that 17 events are scheduled for the Park with 1,890 people. There were 9 events at the Mansion
with apx.884 people.
.
B. Staff Request: B. Petro reported Event Coordinator Anne-Marie Sholtes asked that the Board consider
paying her for one weeks’ vacation and for holidays. At the September Board meeting, the Board
was in agreement that part-time workers would not be paid for holidays but requested that B. Petro
develop a policy in regards to granting vacation pay to part-time employees. A draft was emailed to the
Board for their review. Discussion followed. The draft was revised to say the following:

Article 5 – Vacation
Section I: Vacation Policy Part-Time Employees

Vacation Accrual: The Tarrywile Park Authority recognizes the dedication and commitment of its part-time staff, and grants paid vacation to part time employees who are regularly scheduled to work 1,560 hours or more per year (this is equivalent to a 32 hour a week position). Part-time employees shall accrue vacation leave for continuous service from the date of initial employment.

Any part-time employee hired after January 1, 2010 falls under the policy as follows; when an employee completes two (2) years of employment, as determined by his/her date of hire, the employee shall be entitled to five (5) vacation days.

A vacation “day” is determined by the number of hours worked per week. For example if an employee works 30 hours a week, their “day” is a six (6) hour work day. Therefor their vacation day would be paid as a 6 hour day.

Application: Request for vacation must be made to the Executive Director at least one month in advance. Anything less than one-month notice will be at the sole discretion of the Executive Director. Any conflict in vacation requests will be resolved by the Executive Director first on a first come first served basis and then by seniority.

A motion was made by R. McGarrigal to approve the revised draft as discussed. Seconded by
D. Manacek. Motion passed unanimously.

6. Other Business:
A. Board Positions: Chairman Marcus & B. Petro reported that Jeff Preston has resigned from the Board.
The Board acknowledged his years of service and thanked him for his time and effort on the Board.
The Mayor has been notified of the two vacancies we now have on the Board. Interested parties would
need to submit a formal letter of interest to the Mayor to be considered.

.
Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:10 p.m. Seconded by
B. Talarico. Motion passed unanimously.
Respectfully Submitted,
______________________
Barbara Talarico, Secretary


TARRYWILE PARK AUTHORITY
REGULAR MEETING
September 15, 2015  (approved at the October 20, 2015 TPA Meeting)
CALL TO ORDER:
On Tuesday, September 15, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus.

ATTENDANCE
The following board members were recorded as present:
Board Members: W. Platz, M. Marcus, Marita Repole, R. McGarrigal & B. Talarico (arrived at 6:36 pm)
Board Members Absent: Jeff Preston, J. Harner and D. Manacek Park Staff Present: B. Petro
Guests: N/A

Friends of Tarrywile: Friends of Tarrywile were unable to send a representative. B. Petro report that they will be having a work party coming up later in the month that will be doing work on the Orange Trail. Their holiday Artisan Fair will also be coming up on November 29th.

AGENDA:
1. Chairman’s Report: Items will be reported in the agenda..

2. Minutes – July 21, 2015: A motion was made by W. Platz to approve the minutes of the
meeting. B. Talarico seconded. The motion passed unanimously.

3. Financial:
A. Financial Reports – July & August 2015: A motion was made by R. McGarrigal to approve the
financial reports. M. Repole seconded. The motion passed unanimously.
B. Audit for Fiscal Year 2014/2015: A motion was made by R. McGarrigal to approve the
Audit for FY 14/15. W. Platz seconded. The motion passed unanimously.

4. Old Business:
A. LoCIP Projects Update: In reference to the Oil to Gas Conversion, the request for funds transfer has
gone onto the state. Carriage House Renovation and the Equipment Garage construction are currently
being done.
B. Park Security Issues: Chairman Marcus & B. Petro brought the Board up to date on the security issues
that D. Manacek & J. Preston have had with a concerned neighbor. Discussion followed and Chairman Marcus summarized the discussion as follows: “Security in the Park is always a concern. That said, the park is owned by the City of Danbury and we are not experts in security. The City of Danbury has an excellent police force that is. Many of the issues that have been raised are police issues. A concerned neighbor has raised concerns and spoke to members of the Authority. Those concerns are taken seriously and the task force who meet with our members have engaged our Executive Director to do what we can to address these issues. We have spoken to the Chief of Police regarding these security concerns and several other officers have also been brought into the conversation. They have increased their patrols of the parking areas and did recommend additional lighting in the lower lots. After that the Executive Director did engage Public Services Division and Eversource to see if additional street light could be installed. In addition the tenants have been asked to report any after-hours activity or illegal activity they believe may be happening to the police. The Authority and the staff will stay in contact with the Police Department regarding any issues as they have the primary responsibility of policing city property.”

5. New Business:
A. August & September 2015 Park & Mansion Use Reports: The August report prepared by B. Petro,
shows that 15 events are scheduled for the Park with 570 people. There were 11 events at the Mansion
with apx.745 people. The September report, shows that 13 events are scheduled for the Park with 785
people. There were 6 events at the Mansion with apx.570 people.

B. Staff Request: B. Petro reported Event Coordinator Anne-Marie Sholtes asked that the Board consider
paying her for one weeks’ vacation and for holidays. She is classified as part-time at 34 hours a week.
Our FY 15/16 budget is set up with her working 34 hours a week at 52 weeks a year. So there
would be no overages on the budget if the Board approves her request. Discussion followed. The Board
was in agreement that part-time workers would not be paid for holidays but requested that B. Petro
develop a policy in regards to granting vacation pay to part-time employees. The issue will be revisited
at the October meeting at which time the Board will go over the proposed policy.
6. Other Business: N/A
.
Adjournment: A motion was made by W. Platz to adjourn the meeting at 7:05 p.m. Seconded by
R. McGarrigal. Motion passed unanimously.
Respectfully Submitted,
______________________
Becky Petro, Acting Secretary


TARRYWILE PARK AUTHORITY

REGULAR MEETING  (minutes approved 9/15/15)

July 21, 2015

CALL TO ORDER:

On Tuesday, July 21, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus.

ATTENDANCE

The following board members were recorded as present:

Board Members: W. Platz, Jeff Preston, M. Marcus, Marita Repole (arrived at 6:45 pm), J. Harner &

  1. Manacek

Board Members Absent:  R. McGarrigal & B. Talarico    Park Staff Present:   B. Petro

Guests: Mr. Setaro & R. Schepis

 

Friends of Tarrywile: R. Schepis reported on the activities of the Friends of Tarrywile.

AGENDA:

  1. Chairman’s Report: Chairman Marcus and D. Manacek met with B. Petro to review maintenance

concerns that D. Manacek had.  A mowing schedule and areas to be done have been reviewed.

    2. Minutes – June 16, 2015: A motion was made by W. Platz to approve the minutes of the

      meeting.   D. Manacek seconded.  The motion passed unanimously. 

 3.   Financial:Financial Reports – June 2015: A motion was made by J. Preston to approve the financial

      reports.  J. Harner seconded.  The motion passed unanimously. 

   4. Old Business:  LoCIP Projects Update:   In reference to the Oil to Gas Conversion, the request for funds transfer has

gone onto the state.  Carriage House Renovation Project funds are now available and projects will be

proceeding. The Equipment Garage contracts have been signed and the building will start in mid-July.

  1. New Business:  July 2015 Park & Mansion Use Report: The July report prepared by B. Petro, shows that 18 events are

      scheduled for the Park with 484 people.  There were 12 events at the Mansion with apx.745 people.

      Staff Request:   A motion was made by J. Preston to table the item until further information could

           be gathered.  D. Manacek seconded.  The motion passed unanimously. 

  1. Other Business:
  2. Park Safety:  Chairman Marcus asked for D. Manacek & J. Preston to meet with Mr. Setaro to discuss

his concerns in regard to park safety and report back at the next Board meeting.

Adjournment: A motion was made by D. Manacek to adjourn the meeting at 7:20 p.m.  Seconded by

  1. Platz. Motion passed unanimously.

Respectfully Submitted,

Becky Petro, Acting Secretary


TARRYWILE PARK AUTHORITY

REGULAR MEETING

June 16, 2015

CALL TO ORDER: On Tuesday, June 16, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus. ATTENDANCE The following board members were recorded as present: Board Members: W. Platz, R. McGarrigal, M. Marcus, Marita Repole, J. Harner, D. Manacek & B. Talarico Board Members Absent: Jeff Preston & M. Repole Park Staff: B. Petro Guests: none AGENDA: 1. Chairman’s Report: No report 2. Minutes – May 19, 2015: A motion was made by R. McGarrigal to approve the minutes of the meeting. W. Platz seconded. The motion passed unanimously. 3. Financial: A. Financial Reports – May 2015: A motion was made by R. McGarrigal to approve the financial reports. J. Harner seconded. The motion passed unanimously. B. Operating Budget FY 15/16: B. Petro had previously emailed the final draft of the operating budget for FY 15/16. Discussion followed. A motion was made by D. Manacek to approve the proposed budget as presented. W. Platz seconded. The motion passed unanimously. 4. Old Business: A. LoCIP Projects Update: In reference to the Oil to Gas Conversion, the request for funds transfer has gone onto the state and can take up to 6 weeks to complete. Carriage House Roof & Renovation Project, funds are now available and projects will be proceeding. The Equipment Garage contracts have been signed and the building will start in mid-July. 5. New Business: A. June 2015 Park & Mansion Use Report: The June report prepared by B. Petro, shows that there were 23 events scheduled for the Park with 867 people attending. There were 17 events scheduled for the Mansion with apx.1,233 people attending. B. Staffing & Park Updates: B. Petro reported that as of June 8th, two part time caretakers are each working 24 hours a week in addition to George Gooden being on as full time. The tractor was sent out to be repaired and is back as of June 12, 2015. D. Manacek brought up concerns in regards to the mowing of the area around Parks Pond. Discussion followed. He asked to do a tour with Chairman Marcus and B. Petro on Wednesday morning to go over what the staff anticipates the mowing schedule to be. A motion was made by D. Manacek for staff to review and if need be modify the mowing plan with Chairman Marcus and himself. R. McGarrigal seconded. The motion passed unanimously. 6. Other Business: N/A . Adjournment: A motion was made by D. Manacek to adjourn the meeting at 7:20 p.m. Seconded by W. Platz. Motion passed unanimously. Respectfully Submitted, ______________________ Barbara Talarico, Secretary Tarrywile Park Authority


TARRYWILE PARK AUTHORITY REGULAR MEETING May 19, 2015 CALL TO ORDER: On Tuesday, May 19, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus. ATTENDANCE The following board members were recorded as present: Board Members: W. Platz, R. McGarrigal, M. Marcus, Marita Repole, J. Harner & B. Talarico Board Members Absent: D. Manacek & Jeff Preston Park Staff: B. Petro Guests: Roseanne Schepis Public Speaking: Friends of Tarrywile member Roseanne Schepis reported on F.O.T. activity. AGENDA: 1. Chairman’s Report: No report 2. Minutes – April 21, 2015: A motion was made by R. McGarrigal to approve the minutes of the meeting. W. Platz seconded. The motion passed unanimously. 3. Financial: A. Financial Reports – April 2015: A motion was made by R. McGarrigal to approve the financial reports. M. Repole seconded. The motion passed unanimously. 4. Old Business: A. LoCIP Projects Update: In reference to the Oil to Gas Conversion, Chairman Marcus will look over the plans and contact construction services if he has questions. Carriage House Roof & Renovation Project, funds are now available and projects will be proceeding. Equipment Garage, the project, from 6 years ago had never moved forward as there was a $35,000 shortfall. This project was funded under a bond issue, not State funds so it could not be transferred to any other project. Staff engaged Construction Services and asked what can be done with $75,000. I am happy to report that we are just waiting on modified drawings and by summer construction will be under way on a 3 bay storage garage down past the milking parlor. 5. New Business: A. May 2015 Park & Mansion Use Report: The May report prepared by B. Petro, shows that there were 14 events scheduled for the Park with 605 people attending. There were 12 events scheduled for the Mansion with apx.709 people attending. 5. New Business – continued: B. Staffing & Park Updates: B. Petro reported that as she had previously emailed. As you are all aware Sam Crews passed away on April 29th. Since that time the following has occurred. After talking with Chairman Marcus, his part-time assistant George Gooden, who has been with us for 2 years was offered a job as full time grounds & building caretaker. He will go through a trial period to see how he handles the job. We then posted the job openings for part-time caretaker. CJ White was hired this week as one of the part timers. We are still accepting applications for the second opening. In regards to the truck. Our 10 year old vehicle was totaled in the accident. Dan Gerick in Risk Management/Finance has been working with the staff. As of this report, he approved the purchase. The Purchasing Department is now moving forward with procuring a truck. There is one available on a lot in Enfield, CT that meets our needs. So hopefully a new truck will be here within a week to 10 days. All emergency contact information has been changed with the alarm company, police department and fire department. 6. Other Business: N/A . Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:00 p.m. Seconded by M. Repole. Motion passed unanimously. Respectfully Submitted, ______________________ Barbara Talarico, Secretary Tarrywile Park Authority


TARRYWILE PARK AUTHORITY REGULAR MEETING April 21, 2015 CALL TO ORDER: On Tuesday, April 21, 2015 at 6:30 p.m., the regular meeting of the Tarrywile Park Authority, was called to order at Tarrywile Mansion, 70 Southern Blvd., Danbury, CT, by Chairman Michael Marcus. ATTENDANCE The following board members were recorded as present: Board Members: W. Platz, R. McGarrigal, D. Manacek, M. Marcus & B. Talarico Board Members Absent:  Marita Repole, J. Harner & Jeff Preston Park Staff:   B. Petro Guests: Roseanne Schepis  Public Speaking:  Friends of Tarrywile member Roseanne Schepis reported on F.O.T. activity. AGENDA: 1. Chairman’s Report: No report  2.  Minutes – March 17, 2015: A motion was made by R. McGarrigal to approve the minutes of the March 17, 2015 meeting.   W. Platz seconded.  The motion passed unanimously.   3. Financial: A. Financial Reports – March 2015: A motion was made by R. McGarrigal to approve the financial reports.  W.  Platz seconded.  The motion passed unanimously.   4. Old Business:       A.  LoCIP Projects Update:  B. Petro reported that after the engineering firm of Friar & Associates came in, the project is now estimated to cost as much as $120,000, not the original $43,398 that was available.  To date, $8,600 has been spent with Friar and Associates and on drawings.   Leaving $34,798 in the account and a shortfall of $85,202.  The City Finance Director was contacted to ask for help funding the shortage.   His reply was that funds should be reallocated from two other Tarrywile projects to help pay for the oil to gas conversion.  Those projects would be:  Red Barn Renovations $40,000, Camp Building Roof at $25,000 and Camp Building Renovations at $25,000 for a total of $90,000.  The Board would need to vote on the matter if they wish to proceed on transferring these funds over to the Oil to Gas conversion.   Discussion followed.   Chairman Marcus will look over the plans and contact construction services if he has questions.        A motion was made by R. McGarrigal to approve the transferring of the funds after Chairman Marcus has looked over everything.  W.  Platz seconded.  The motion passed unanimously.  Carriage House Roof & Renovation Project, funds are now available and projects will be proceeding.  Equipment Garage, the project, from 6 years ago had never moved forward as there was a $35,000 shortfall.   This project was funded under a bond issue, not State funds so it could not be transferred to any other project.   Staff engaged Construction Services and asked what can be done with $75,000.  I am happy to report that we are just waiting on modified drawings and by summer construction will be under way on a 3 bay storage garage down past the milking parlor. 5.  New Business: A.  April 2015 Park & Mansion Use Report: The April report prepared by B. Petro, shows that there were 6 events scheduled for the Park with 170 people attending.  There were 5 events scheduled for the Mansion with apx. 243 people attending. B. Park Concerns: B. Petro wanted to update the Board on this matter.  Last November, the Chief of Police aware that we had seen an increase of youth in the upper lot that were not always abiding by the law.  Police were being called when we witnessed anything but more patrols were requested.  He sent more patrols through.   It stopped, mainly due to the winter weather.  It started back up with the good weather.   Mr. Setaro from Deer Hill called to complain about “people speeding down Deer Hill, terrorizing our neighborhood and going up to Tarrywile to do drugs”.  So the Chief was contacted again.    About the same time, I received an email from a Park user concerned because she had started to see a lot of out in the open drug smoking going on.  This email was also forwarded to the Chief.    The Chief increased the patrols, the lights on the Greenhouse are now on at dusk and off at 1am (we do not run them all night), and we also installed a sign in the upper and lower lots that says: no Loitering, no illegal drugs, and no alcohol.   Then Sunday at 6 pm an officer arrested two 20 year olds that ended up having marijuana in the car but also alcohol.  Patrols are coming in several times a day and staff remains vigilant. C. Mansion Rate Review:  Staff recently attended a meeting of the Connecticut Special Places for Special Events at which the 2015 facility rental rates were discussed.  Several have jumped in prices making Tarrywile the lowest priced facility  Discussion followed. A motion was made by W. Platz to raise the weekend rates as of June 1, 2015 to $2,200 for full day rentals, $1,500 for full day off-season rental and $175 an hour for weekend hourly rentals.  D. Manacek seconded.  The motion passed with W. Platz & D. Manacek in favor, B. Talarico & R. McGarrigal opposed and Chairman M. Marcus breaking the tie vote with a vote in the affirmative.  6.  Other Business:  N/A Adjournment: A motion was made by R. McGarrigal to adjourn the meeting at 7:10 p.m.  Seconded by Manacek. Motion passed unanimously. Respectfully Submitted,  Barbara Talarico, Secretary

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